Dulles Farms Devil Rays

Responsible for the concession stand during time trials and home meets. This includes: 

• Purchase items
• Coordinate food pickup from vendors (e.g., Chick-fil-A, Anita's)
• Price concession items
• Set up concessions
• Oversee concession stand sales and food pick-up volunteers
• Sell concessions during time trials and home meets

Responsible for coordinating social events before and during the swim season. This includes:

• Support the Board with planning the pre-season ice cream kickoff party and pre-season pool party
• Coordinate with the Coaches on themes for each of the swim meets
• Develop activities for pep rallies prior to home meets
• Decorate the pool for home meets to coordinate with the themes
• Coordinate the pre-Divisionals pasta party dinner
• Support the Board with the end of season party
• Organize other social events for the team
• Coordinate with the Volunteer Chair for any volunteer needs at the events

Responsible for organizing fundraisers for the swim team during and before the season. This includes:

• Reach out to previous and potential fundraising vendors about opportunities
• Develop information about the events to distribute to the team
• Coordinate fundraiser payment to the Treasurer

Responsible for the oversight of the junior coaches. This includes:

• Support coaches with application and selection process of junior coaches
• Support the coaches with training of junior coaches
• Organize junior coach sign up for daily practices
• Determine and oversee junior coaching roles during swim meets
• Maintain records of volunteer hours for junior coaches

Responsible for ensuring the team has trained officials for all swim meets. This includes:

• Ensuring returning officials have current certifications
• Providing training information to officials to maintain certifications
• Coordinate shadowing opportunities for new officials to learn
• Schedule officials for all swim meets

Responsible for obtaining sponsors for the swim team prior to the start of the season. This includes:

• Coordinate sponsorship levels and pricing with the Treasurer
• Revise sponsorship letter
• Contact previous year and potential new sponsors about opportunities
• Coordinate sponsor payment with the Treasurer
• Collect sponsorship logos and banners
• Provide the team t-shirt vendor all sponsorship logos

Responsible for recognizing swimmer achievements throughout the season. This includes:

• Coordinate with Coaches to identify swimmers of the week, obtain pictures of the swimmers, and post on Facebook
• Create and distribute goodie bags for Mini Rays swimming in their first meet
• Coordinate with the Computer Operator/Website Chair to identify broken team records and post updates on Facebook
• Develop activities to recognize senior swimmers throughout the season 
• Organize and coordinate with Coaches for All Star week activities (e.g., daily goodie bags, breakfast)
• Organize All Star yard signs and t-shirts
• Coordinate with Board for end of season medals/trophies
• Coordinate with the Volunteer Chair for any volunteer needs during activities

Responsible for maintaining the website before and during the swim season. This includes:

• Organize and make updates to the website prior to opening registration
• Post regular updates about team activities on the website
• Support Computer Operator with setting up registration and meets

Responsible for overseeing all volunteer positions are filled during activities through the swim season. This includes:

• Update previous year’s points allocations to propose annual family point requirements for Board approval
• Coordinate with the Computer Operator/Website Chair for any updates to the point requirements on the website
• Ensure volunteer positions are filled for all activities in advance
• Check in volunteers at each activity and provide lanyards
• Track family points throughout the season